Open Records

Maintaining an Open & Honest Government

The Kansas Open Records Act governs most records maintained by cities, counties, school districts, state agencies, and other public entities.  The freedom of information officer for the City of Caney is

Types of Records Available

Most records maintained by public entities are open for inspection and/or copying by individuals.  Commonly requested records include:

  • Budgets
  • Minutes from open meetings
  • Ordinances
  • Resolutions


Reasons for denying a request
Although every attempt will be made to provide the information requested, it is not always possible to fulfill the request. There are a number of reasons a request may be denied including:
  • The specific record requested does not exist.
  • The request was unclear and should be resubmitted with more detail.
  • The record requested is closed to protect an important privacy interest.


Reasons for Closed Records

The Kansas Open Records Act recognizes that some records contain information that is private in nature.  For this reason, the Act lists a number of exceptions.  Records which are closed for this reason may include:

  • Criminal investigation records.
  • Medical treatment records.
  • Notes and preliminary drafts.
  • Personal information of public employees.
  • Records containing personal information compiled for census purposes.
  • Records that are protected by the attorney-client privilege or the rules of evidence.
  • Several other specific records.

Additional Details
For a complete listing of exemptions, please refer to Chapter 45, Article 2 of the Kansas Statute Annotated (K.SA. 45-221).

Request a Record

To request a public record, please submit a completed Open Records Form to the City Clerk's email (, via fax to 620-879-9808, or by mail at:

100 W Fourth Street
P.O. Box 129
Caney, KS 67333

Processing of Requests

Please make your request is specific as possible in order for the City to fill it quickly and accurately.  Most records will be produced within three business days from the time the request is received.  If the request is denied, you will receive a written explanation for the delay or denial.

For More Information
If you have any questions, please contact the City Clerk's office at 620-879-2772

Please note:
 You may also request an Open Record form from the City Clerk's Office if you are unable to download one online.

Contact Info

Amber Dean
City Clerk